Travel Off-Site Meeting PolicyTravel and Off-Site Meeting Policy

Protect your data from lost and theft

Travel and Off-Site Meeting Policy - Sourcing and vendor management teams should work with IT and human resources (HR) to regularly review the telecommuting policy. The current economic situation is pushing many companies to look for new ways to:

  • Increase employee productivity; and
  • Reduce operational costs.

Some firms are trying to build a business case for expanding their telecommuting program. Others are standardizing their support for telecommuting with the aim of lowering costs. Most companies will save money by formalizing their telecommuting policies and standardizing support practices. Informal policies and ad hoc support result in inconsistencies about who can telecommute and what costs the company covers. Additionally, absent a formal policy, IT support costs will be higher when nonstandard and personal devices are connecting to the network.

Travel and Off-Site Meeting Policy - Protection of data and software is often is complicated by the fact that it can be accessed from remote locations. As individuals travel and attend off-site meetings with other  employees, contractors, suppliers and customers data and software can be compromised.  This policy is seven (7) page in length and covers:

  • Laptop and PDA Security
  • Wireless and Virtual Private Networks (VPN)
  • Data and Application Security
  • Public Shared Resources
  • Minimizing attention
  • Off-Site Meetings
  • Remote Computing Best Practices

This policy has been updated to reflect the requirements of PCI-DSS, Sarbanes-Oxley, HIPAA, and ISO.  The policy comes as both a WORD file and a PDF file utilizing a standard CSS style sheet.


Laptops can and do get lost or stolen. In studies conducted by several security firms, it has been found that over 50% of all lost or stolen laptops disappear at airport security checkpoints an departure gates. Unfortunately almost 70% of these laptops are never recovered.

Lost Laptops